Fill Your Tour Calendar Automatically
Stop playing phone tag with families. Let them self-schedule tours, get automated reminders, and receive personalized follow-up — all from one platform built for senior living.
Manual Tour Scheduling Is Costing You Move-Ins
Families calling during business hours and reaching voicemail — then calling a competitor
Staff spending 30+ minutes per day on tour scheduling phone calls and email back-and-forth
No-shows that waste your sales team's time and preparation
Tour confirmations sent manually — or not at all
No automated follow-up after tours, leaving families without a next step
Automated Scheduling That Works While You Sleep
Families book tours online at their convenience — 24/7, no phone required
Automated confirmations and reminders sent instantly with zero staff effort
No-shows reduced through a multi-touch reminder sequence
Post-tour follow-up starts automatically the moment the tour ends
Your team focuses on building relationships, not managing logistics
How Tour Scheduling Works
From booking to follow-up, every step is automated so your team can focus on what matters — building relationships with families.
Family Requests a Tour
Visitors book directly from your community website or a staff member creates the appointment. No phone tag required.
Automated Confirmations
Instant email and SMS confirmations go out with directions, parking info, and what to expect during the visit.
Smart Reminders
Automated reminders at 48 hours, 24 hours, and 2 hours before the tour reduce no-shows significantly.
Post-Tour Follow-Up
After the tour, automated follow-up sequences nurture the family toward a deposit — without manual effort from your team.
See tour scheduling in a live demo
30 minutes with a senior living specialist. No commitment required.
Why Communities Choose PathlyCRM for Tour Scheduling
Reduce No-Shows
Automated reminders cut tour no-shows so your sales team spends time with families, not chasing confirmations.
Self-Service Booking
Families can schedule tours 24/7 from your website — no waiting for business hours or returned calls.
Instant Notifications
Your team gets notified immediately when a new tour is booked, with all the family's details at their fingertips.
Tour Analytics
Track tour-to-move-in conversion rates, average time to deposit, and which tour types perform best.
Multi-Location Support
Manage tour calendars across multiple communities from a single dashboard with location-specific availability.
Calendar Integration
Syncs with Google Calendar and Outlook so your team always has an up-to-date view of their schedule.
Frequently Asked Questions
Start Filling Your Tour Calendar Today
See how PathlyCRM's tour scheduling can reduce no-shows and convert more tours into move-ins.